Books and Receptionist

Sheridan Wyoming

Job Description

Job Title: Books and Receptionist
Location: Sheridan Wyoming
Company: StoneMill
Job Type: Part-time (with opportunity to transition to full-time if desired)

Company Overview:

StoneMill is a construction and materials company focused on delivering high-quality homes and interior finishes with efficiency and precision. By integrating building, design, and supply, we support builders and homeowners with streamlined processes, reliable products, and consistent execution from start to finish.

Through our integrated approach, we ensure that every financial and administrative detail is handled with the same care and precision as our architectural designs and construction projects.

Position Summary:

StoneMill is seeking a detail-oriented and professional Bookkeeper and Receptionist to join our office team. This role is a unique blend of financial management and hospitality, serving as the "face" of our office while maintaining the accuracy of our records.

You will work closely with our existing bookkeepers to manage day-to-day financial tasks while managing the front desk. This position is perfect for someone who enjoys the balance of focused data work and energetic interpersonal interaction. As the first point of contact for our clients and partners, you will play a key role in delivering an elevated customer experience.

Key Responsibilities

1. Financial Record Keeping & Bookkeeping

  • Assist the lead bookkeeper with accounts payable and accounts receivable processing.

  • Perform accurate data entry for invoices, receipts, and project costs to ensure real-time financial tracking.

  • Help reconcile bank statements and credit card accounts to maintain strict accuracy in our books.

  • Organize and maintain digital and physical financial records with strict version control.

2. Reception & Client Experience

  • Serve as the primary point of contact at the front desk, warmly receiving customers, contractors, and vendors.

  • Manage incoming phone calls, provide general information and direct inquiries to the appropriate department or team member.

  • Ensure the showroom and lobby areas are tidy and welcoming, reflecting the brand of quality and professionalism.

3. Administrative Coordination

  • Assist the design and construction teams with general administrative tasks as needed.

  • Manage office supplies and coordinate incoming/outgoing mail and deliveries.

  • Help streamline office processes to increase efficiency as the company scales.

Qualifications

Required

  • High Attention to Detail: You believe that a penny off is a mile off. You catch errors before they impact the bottom line.

  • Communication Skills: You are professional, polite, and clear, whether you are speaking with a high-end homeowner or a job-site subcontractor.

  • Technical Aptitude: Strong computer skills and the ability to learn accounting software and project management tools quickly.

  • Reliability: As a key member of the front office, punctuality and consistency are vital.

Preferred

  • Experience with QuickBooks, Sage, or similar accounting software.

  • Previous experience in a reception or administrative role.

  • General knowledge of the construction industry.

  • A background in bookkeeping or office management.

Key Traits for Success

  • Multitasker: You can pivot easily between a complex spreadsheet and a ringing telephone without losing your place.

  • Process-Driven: You enjoy creating systems that make office life more efficient.

  • Problem Solver: You don’t just report a discrepancy; you look for the source of the issue and implement a real correction.

Why This Role Matters

This position is the engine and the face of StoneMill. By maintaining accurate financial data, you enable our team to make informed decisions and keep projects moving. When managing the front desk, you ensure every client feels valued and every caller hangs up satisfied. You are a primary driver in helping maintain our reputation for excellence.

What We Offer

  • Professional Training: Hands-on experience with industry-specific accounting workflows and business operations.

  • Growth Potential: Opportunity to transition into a Full-Time role as the company continues to scale.

  • Supportive Environment: A collaborative small-team atmosphere where you work side-by-side with experienced professionals.

COMPENSATION & BENEFITS

After 6 months employment:

  • Paid holidays (New Year's Day, July 4th, Thanksgiving, and Christmas)

  • Health and Dental Insurance Plan Options

After 1 year employment:

  • Paid vacation - up to 40 hours per year (accrual)

  • Retirement Plan - Simple IRA through Eliason Financial, matches employee contributions up to 3%!

After 2 years employment:

  • Allowances for professional development or office attire.

After 5 years employment:

  • Paid vacation - up to 80 hours per year (accrual)

Other Benefits:

  • Employee equipment and tool use for personal projects.

  • StoneMill homesite purchase options for personal residences.

Expected Compensation: $20 - $28 / hour + benefits

Pay offered may vary depending on individual factors including experience, skills, and technical proficiency.